epic: Tenders | epic

Tender Management

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Feature

From submission to success—track, collaborate, and deliver with confidence

Epic’s Tender Management feature gives organisations a centralised, deadline-driven way to manage tenders—ensuring every opportunity is tracked, every contributor is aligned, and every submission is backed by real-time data. Whether you're coordinating across departments or refining estimates, this feature replaces scattered spreadsheets with a structured, mobile-enabled workflow.

It’s your command centre for competitive bids—smart, collaborative, and audit-ready.

Key Functions
Tender Creation & Oversight: Administrators or designated Tender Managers can create and manage tenders with full details—status, deadlines, estimated vs actual values, and commentary. Assign a Tender Manager: Each tender can be assigned to a specific manager who oversees progress, updates status, and ensures timely delivery. Team Collaboration: Staff can be added to tenders to contribute, view progress, attach documents, and leave comments—creating shared ownership and visibility. Task Assignment & Reminders: Assign tasks to contributors with automated reminders for upcoming deadlines—keeping everyone on track. Live Reporting & Tender Stats: Generate individual tender reports and view organisation-wide statistics by date range or department. A visual pie chart provides a snapshot of tender status across the board. Document Management: Attach supporting documents directly to each tender—ensuring everything is stored in one place and ready for review. Archiving & Audit Trail: Completed tenders can be archived with full history retained—supporting compliance, learning, and future reference. Mobile App Enabled: Access and update tenders on the go—perfect for managers and contributors working across multiple sites.

Key Functions

Tender Creation & Oversight: Administrators or designated Tender Managers can create and manage tenders with full details—status, deadlines, estimated vs actual values, and commentary.
Assign a Tender Manager: Each tender can be assigned to a specific manager who oversees progress, updates status, and ensures timely delivery.
Team Collaboration: Staff can be added to tenders to contribute, view progress, attach documents, and leave comments—creating shared ownership and visibility.
Task Assignment & Reminders: Assign tasks to contributors with automated reminders for upcoming deadlines—keeping everyone on track.
Live Reporting & Tender Stats: Generate individual tender reports and view organisation-wide statistics by date range or department. A visual pie chart provides a snapshot of tender status across the board.
Document Management: Attach supporting documents directly to each tender—ensuring everything is stored in one place and ready for review.
Archiving & Audit Trail: Completed tenders can be archived with full history retained—supporting compliance, learning, and future reference.
Mobile App Enabled: Access and update tenders on the go—perfect for managers and contributors working across multiple sites.

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