Staff Card 

At ABC Suites, staff arrival and departure times were recorded manually or not at all. Managers relied on memory, informal check-ins, or paper logs to track attendance—especially across multiple sites. While the intention was good, the process lacked consistency, and HR struggled to verify timekeeping for audits, payroll, and compliance.

Operations Manager Gary Okey wanted a system that was simple, secure, and scalable. Something that didn’t require expensive hardware or complex setup—but still gave managers real-time oversight and staff a smooth start to their day.

Epic’s Staff Card feature delivered exactly that—combining printed QR-coded access cards with mobile scanning and live dashboards for instant visibility.

Each staff member received a personalised access card with a unique QR code. On arrival or departure, they simply scanned their card using a mobile phone or scanner—no bulky equipment required. Every scan was logged with a timestamp and stored securely, creating a searchable record of attendance per individual.

Managers like Gary could view their team’s status at a glance via Epic’s live dashboard—seeing who’s in, who’s out, and when they arrived. The scan history supported shift planning, safety checks, and compliance reviews, while HR gained a reliable audit trail for payroll and reporting.

The result? A smarter, smoother start to every workday—where attendance is tracked with precision, and visibility is just a tap away.

“From manual logs to mobile clarity—Epic’s Staff Card feature helped ABC Suites turn daily arrivals into data-driven confidence.”