Project Tracking

Scenario
ABC Suites (Pty) Ltd
"Operations keep the lights on, strategy provides the light at the end of the tunnel, but project management is the train engine that moves the organization forward" — Joy Gumz

The Challenge:

At his previous company, Stu Pendous, (Ops & Project Manager) used various Project Management tools but invariably got stuck in the complexity. If a project started falling behind, deadlines had to be re-negotiated, and often the entire project plan had to be re-done. The accountability for project delivery fell squarely on his shoulders so it was difficult to get people fully engaged and motivated as they didn’t face the same consequences in the event of failure.

In addition to this, there was a need to have a high level dashboard view of each Project that could be expanded to view the detailed activity aligned with each project.  



How ABC Suites uses epic:

Stu started using the simple epic Project tracking tool feature and immediately saw results.

Because everyone can simply ‘link’ their existing deadline-driven Objectives & Actions to Projects there is no need to develop a separate project report. This means that Project Managers have access to live reports on their specific projects. As individuals update their progress this automatically pulls through into the relevant project report.

Project management meetings are simple to conduct as all the information is already there in the form of a live Project report which forms the agenda for the meeting. Each Project can be expanded to view all objectives aligned to the project (including progress). This can be further expanded to view the aligned actions.  

The result is a simple cascading view of 3 levels (Projects; Objectives; Actions). Individuals continue to concentrate on their allocated objectives, in the knowledge that their recorded progress is reflecting in the relevant project/s.

Everyone feels fully engaged and committed to the various projects as there is clarity, line of sight and team support for one another. Project delivery has improved in terms of both time and budget as a result.

Note: If 4 levels are required see Strategic Initiatives   
 
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