Staff Records / Company Documents 

ABC Suites (Pty) Ltd
If it is not documented, it doesn’t exist….As long as information is retained in someone’s head, it is vulnerable to loss”
– Louis Fried
Timeous searches for documents only at the office
Timeous searches for documents only at the office
The Challenge:

ABC Suites had no process or system to manage their documents online. They needed a Digital solution for essential Company Documents and Staff Records.
In many instances Managers stored staff documents themselves and as a result these were often difficult for HR staff to access. Much time was wasted searching for documents which were often outdated. An additional challenge was that because these were all hard copy, providing access for staff in remote locations was difficult.
How ABC Suites uses epic:
Molly Coddle, HR Manager, started uploading the essential Company documents into epic under specific categories. She was also able to restrict access to confidential documents.
Staff records (Employment Contracts, Disciplinary hearing summaries, banking details, address details etc) were also loaded per staff member with Manager and Staff member accesss (if required).
Documents could be updated which meant that the current version was always available, with older versions either deleted or archived.
As a result the administration of these documents became far more efficient with less time and frustration spent searching with quick and simple access for those who needed information in real time
"Helping organisations get their people passionately focused on the priorities that really matter"